We follow in the footsteps of greatness and continue the Code of Conduct written by Fusion Exchange

Code of Conduct Goals:

  • Foster mutual respect, appreciation, and value for all members of the community.

  • Encourage safe and responsible dancing and social interaction.

  • Promote active community building through awareness, courtesy, encouragement, responsibility, praise, and constructive critique.

Code of Conduct:

  • I am a valued member of the dance community.  No matter my background, my experience, or my ideas, I have something valuable to contribute to the realm of dance.   I don’t know who might hold the keys to my next inspiration!

  • I will respect my fellow dancers regardless of gender, background, nationality, race, lifestyle, and personal boundaries.  I recognize that people have different values and viewpoints than I do.  Regardless, we all share a love of dance and I will embrace and respect their love of dance.

  • I will strictly respect the physical and personal boundaries of my fellow attendees on and off the dance floor.  Dancing is a series of invitations, of which my partner may choose to accept or reject dance requests.

  • I will familiarize myself with the photo policy and do my part to promote respectful visual media practices. As a photographer, I will be respectful of the wishes of those I desire to photograph or video, taking notice of subtle cues dancers may give when I take photos, and do my absolute best to stay out of dancers’ ways. I will respect the use of “no-photo” wristbands and delete any content, for any reason offered, if asked to do so by the subject. As a dancer I will stay near the edges of the dance floor if I want to be photographed, ask as soon as possible for any unwanted media to be deleted so the media is easily accessible, and avail myself of a “No-Photo” wristband if I do not want my likeness captured at any time.

  • I will do my part to keep venues smoke-free and adhere to the event smoking policies of all locations. 
  • It’s okay for me to inform my dance partner if something they do makes me uncomfortable or physically hurts me.  Additionally, I will respect my dance partner’s request that I stop doing something that makes them uncomfortable or physically hurts them.

  • I am free to accept and decline dances for whatever reasons I wish.  As the requester, I will respect the wishes of someone who declines, which is great for me because then I don’t force someone to dance when they do not wish to.  Plus, I now have the chance to dance this song with someone who wants to dance it with me!  Win Win!!!

  • I will be respectful of the dance floor and the space people dance in.  I will do my best to monitor the volume of my conversations near the dance floor while I’m not dancing, or take them away from the dance floor so other dancers are not distracted.  I will not attempt dance moves (such as aerials, kicks, lifts or overly large movements) that are potentially dangerous to my partner, the dancers around me, or myself.  I will do my best not to step on, bump, or trip other dancers; I will be gracious if I do and still gracious if someone does it to me.

  • I understand that social dances are an opportunity to enjoy dancing with people of many different levels and dance backgrounds, not the place to offer unsolicited dance advice.  If it is something that is causing a safety issue, however, notifying that person not only helps me, but my fellow dancers as well.
  • I will conduct myself as a responsible adult.  I will clean up after myself, help staff where I can, cooperate with and show respect toward the instructors, care for and about the venue I am dancing in, and my behavior will abide by all laws, rules, and ordinances.

  • I will care for my safety, my hygiene, and well-being.  I am responsible for determining what I can and cannot accomplish on the dance floor.  I will bring extra clothing and personal hygiene products to ensure I look, smell, and feel clean.  I can also partake of the free mints or gum throughout the evening!

  • I will be responsible and respectful during mealtimes.  I appreciate the care put into providing above-par food for all attendees and am conscious of how my bearing at meal times affects those around me, including my interactions with others and my graceful compliance with requests of food staff and volunteers. Furthermore, I recognize that the food served is destined for more individuals than just myself and as such I will be aware of how much food I consume and act to promote good health practices and ease of food distribution.

  • I will bring inappropriate actions that I personally experience or observe to the attention of the organizers.  See our Grievance Policy HERE.

  • I am encouraged to actively participate in building the dance community.  To do so, I will seek out new people to dance with or talk to.  I can also foster connections by introducing or reintroducing myself with each new dance.

  • I can share the love and give positive feedback to DJs, instructors, and dancers whenever I choose.  I can clap for songs I enjoy or walk up to the dancers, DJ, or bands afterwards to let them know in person.  I am free to dance with the same person multiple times.  While I am free to give negative feedback, I will do so either through the surveys or in a manner that is private, open minded, and respectful of the person receiving it.



We love having pictures of all of our amazing community members having fun and rocking out! However, it’s important to remember that people come  to dance, and don’t want anything to get in the way of their enjoyment of that. To help maintain a respectful relationship between photographers and dancers, we have created this Photography Policy.

For Photographers:

 1) No Disruptive Flash Use. Avoid direct flash as much as possible and don’t use flash if the overall light level is very low, making the flash disruptive to the dancers.

2) Respect Dancers’ Privacy. If they don’t want their photo taken, do your best not to capture their likeness. Seek some kind of consent if unsure. Delete photos if requested to do so shortly after taking them by the subject of the photo. If requested to do so long after you have taken the photo, take time at a future date to find and delete the image.

3) Don’t Encroach on the Dance Space. Give dancers space as needed. Don’t chase people around unless you have their consent. Generally limit your photo taking to dancers who dance on the edges of the dance floor.

4) Avoid Being a Paparazzi. Limit photos taken of a couple at any single time unless the dancers have specifically requested photos or permission has been expressly granted. Following a dancer or couple around for an entire dance is likely to make dancers feel uncomfortable.

5) Respect the “No-Photo” Wristbands.

6) Rights. Photographers retain all rights to their photos, with the following conditions:

a) For those photos they choose to publish, City In Motion is granted a limited license to use those published photos (with credit given) for promotional purposes.

b) For the lessons, video is limited to personal use. No commercial use without permission of the instructors.

c) Photos taken can’t be knowingly sold to stock photo agencies.

d) City In Motion Logo is the property of City In Motion.


For Dancers:

1) Use of the No Photo Wristband. If you do not wish to be photographed, please request a no-photo wristband at the registration desk.

 2) Communicating Your Boundaries. If someone is photographing you too much, not respecting your wristband, or coming in too close, respectfully ask the photographer to back away. If, after asking a photographer to stop taking pictures of you, the photographer continues, please seek out an on-duty manager to speak with the photographer.

 3) Requesting Photos be Deleted. If you would like a photo taken of you to be deleted, ask the photographer immediately after the photo was taken, or as soon as possible afterwards. It can be difficult to expect people to go back and find a photograph taken a long time ago. If the photographer refuses, seek out an on-duty manager to help you.

City In Motion Dance Weekend
Participant Release of Liability
January 15 – January 17, 2016
**Read Before Signing**

In consideration of being allowed to participate in any way in the “Dance Out Loud: Closer Encounters” program, related events and activities, the undersigned acknowledges, appreciates, and agrees that:

1.     I understand that the Dance Out Loud: Closer Encounters is organized by City in Motion.
2.     The risk of injury from the activities involved in these programs is significant, including the potential for permanent disability and death, and while particular rules, equipment, and personal discipline may reduce this risk, the risk of serious injury to me does exist; and,
3.     I knowingly and freely assume all such risks, both known and unknown, even if arising from the negligence of the Releasees or others, and assume full responsibility for my participation; and,
4.     I willingly agree to comply with the stated and customary terms and conditions for participation. If I observe any unusual significant concern in my readiness for participation and bring such to the attention of the nearest official immediately; and,
5.     I, for myself and on behalf of my/our heirs, assigns, personal representatives and next of kin, hereby release the CITY IN MOTION, its officers, officials, agents, and/or employees, or other participants, sponsoring agencies, sponsors, advertisers, and, if applicable, owners and lessors of the premises used to conduct the event (“Releasees”), with respect to any and all injury, disability, death, or loss or damage to person or property incident to my involvement or participation in these programs whetherarising from the negligence of the Releasees or otherwise, to the fullest extent permitted by law.
6.     I, for myself, and on behalf of my/our heirs, assigns, personal representatives or next of kin, hereby indemnify and hold harmless all the above Releasees from any and all liabilities incident to my involvement or participation in these programs, even if arising from their negligence to the fullest extent permitted by law.
7.     I understand that photography, including flash photography, and videography, and other recordings, will take place at Dance Out Loud: Closer Encounters.  I hereby authorize City in Motion to photograph, videotape, or use any other electronic method of recording my likeness and/or voice to be used at the City in Motion discretion in City in Motion-related publications and/or web sites.  The photographs and/or video footage will not be digitally manipulated to change its content. I give City in Motion the absolute right and permission, to make, copyright, and/or use, re-use, or publish said photographs/video footage of me in which I may be included in whole or in part, and waive any right to inspect and/or approve the finished printed materials, videos and/or web sites where my image appears.  I further consent that my name and identity may be revealed therein or by descriptive text or commentary. I understand that all such recordings, in whatever medium, shall remain the property of City in Motion. I waive any right to compensation for my appearance in these printed documents, videos or websites in any and all future uses of the photographs and/or video footage.


I have read this release of liability and assumption of risk agreement, fully understand its terms, and understand that I have given up substantial rights by signing it, and sign it freely and voluntarily without any inducement.